Hotline for Reporting Fraud
Any employee or interested citizen who suspects fraud, impropriety or irregularity shall immediately report the suspicions to his/her immediate supervisor or by using the Fraud Hotline.
Fraud, financial improprieties or irregularities include, but are not limited to:
- Forgery or unauthorized alteration of any document or account belonging to the District.
- Forgery or unauthorized alteration of a check, bank draft or any other financial document.
- Misappropriation of funds, securities, supplies or other assets.
- Impropriety in the handling of money or reporting of financial transactions.
- Profiteering as a result of insider information of District information or activities.
- Disclosing confidential and/or proprietary information to outside parties.
- Accepting or seeking anything of material value from contractors, vendors, or persons providing services to the District.
- Destroying, removing or inappropriately using of records, furniture, fixtures or equipment.
- Failing to provide financial records to authorized state or local entities.
- Any other dishonest or fraudulent act.
The Superintendent or designee shall have primary responsibility for any necessary investigations, in coordination with legal counsel and other internal or external departments and agencies as appropriate. The Superintendent or his/her designee shall investigate reports of fraudulent activity in a manner that protects the confidentiality of the parties and the facts. All employees involved in the investigation shall be advised to keep information about the investigation confidential.
If an investigation substantiates the occurrence of a fraudulent activity, the Superintendent or designee shall issue a report to appropriate personnel and to the Stratford Board of Education. The final disposition of the matter and any decision to file a criminal complaint or to refer the matter to the appropriate law enforcement and/or regulatory agency for independent investigation shall be made in consultation with legal counsel. The result of the investigation shall not be disclosed to or discussed with anyone other than those individuals with a legitimate right to know.
The Superintendent or his/her designee shall establish a system of internal controls and written operational procedures to prevent losses arising from fraud, employee error, misrepresentation by third parties, or imprudent employee action.
Legal Reference: Connecticut General Statutes
31-51(m) Protection of employee who discloses employer’s illegal activities or unethical practices. Civil action.
Policy adopted: November 23, 2009 STRATFORD PUBLIC SCHOOLS Stratford, Connecticut
- The Fraud Hotline should be used to report unlawful practice or acts that are contrary to the Stratford Board of Education Policies. Issues that can be grieved according to union contracts should not be reported through the hotline.
- Reports can be anonymous, but the investigation may be compromised with an inability to confirm allegations.
- False allegations will not be tolerated nor the harassment or victimization of the individual who makes a complaint.
Make a report: Please provide as much detail in your report as possible, including who, what, where, and when the act occurred. You will receive an email confirming the receipt of your report if you include your email address.
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